Lavender Bloom Festival
Vendor Application & Agreement
Wildwood Lavender Farm LLC
Application Deadline: April 1, 2026
Approval Selection Confirmations will be sent to vendors by
April 15, 2026
Event Dates/Times:
Saturday, June 6th, 9 am-4 pm & Sunday, June 7th 10 am-5 pm
Vender Fee: Full payment MUST be sent by check or online paid invoice by May 1, 2026. Invoices will be emailed to vendors. There is no discount for the purchase of multiple booths. All fees are non-refundable.
Each 10x10 space is $30.00. Electric is not available. Cell tower service is available along with wifi we will have available for vendors. We will provide the wifi and password within a week prior to the festival.
Priority will be given to vendors who grow, create or make their own art and/or products. Only vetted artists/producers who sell art/products which complement the farm’s atmosphere & mission will be considered. We do not accept large corporation sellers such as Tupperware, Mary Kay etc. Having a lavender product and/or decorating with a lavender theme is recommended to keep with the lavender themed festival but is not required. Vendors are welcome to pick bundles free of charge (up to 8) to use as decorations for their booths.
Booth & Equipment: This is an outdoor area around the lavender fields where all crafts, artists and non-profit vendors will be located. Space assignments will be made at the discretion of Wildwood Lavender Farm organizers based on availability. Vendor is responsible for ALL equipment and supplies. This includes tables, chairs, tents/canopies and signage. Tents must be weighted with a minimum of 10 lbs. weights per tent leg.
Move-In: Grounds will open for move-in on Saturday morning from 6:00am-8:00 am. All vehicles must be off field area and in designated parking area by 8:30 am. Parking passes will be sent via email to vendors. If a vendor would like to set up earlier than 6:00 am, let us know via the application below.
Vendors are expected to remain set-up and staffed until the conclusion of the festival on Sunday at 5pm.
Move-Out: Vendors are expected to remain set-up and staffed until the conclusion of the festival on Sunday at 5pm.
VENDOR AGREEMENT
Vendor agrees to all terms in this agreement and in the Vendor Application. Any violation by the Vendor gives Wildwood Lavender Farm LLC (WWLF), or their authorized agents the right to:
a) Immediately terminate this agreement.
b) Require the Vendor, immediately upon notice of violation of this agreement, to cease operations and vacate the premises; and
c) Forfeit all fees paid to Wildwood Lavender Farm LLC to participate in the Bloom Fest.
Any change to this agreement must be in writing and signed by owner(s) of Wildwood Lavender Farm LLC.
1. WWLF agrees to provide each Vendor of the Bloom Fest with a 10′ x 10′ space. The Vendor must provide its own tent, tables, chairs. If the Vendor fails to claim its reserved space by 8:00 am on Saturday, the organizers may assign or resell the space to another vendor without further notice or refund to the original Vendor.
2. Vendor agrees to obey all rules and instructions given by WWLF’s Coordinators. Failure to strictly adhere to the instructions may result in the immediate termination of this agreement and immediate forfeiture of all fees paid to WWLF.
3. Vendor agrees to obey all directions by WWLF related to protecting the environment and infrastructure of Wildwood Lavender Farm and the safety of festival patrons. Vendor agrees to compensate WWLF for any damage to the environment and infrastructure of the farm caused by Vendor, its agents, equipment, or materials.
4. Vendor agrees to only use the space within its booth and not to extend beyond 3 feet directly in front of its booth for any sales, distribution, or other solicitation by the participant. Vendor agrees that it is strictly prohibited from “canvassing” or otherwise roaming the festival grounds in any effort to promote its booth’s purpose.
5. Any amplified sound and loud noise from your booth is prohibited. Additionally, the Vendor agrees that NO adult materials will be displayed.
6. WWLF may prohibit the display, advertisement, or other promotion of any business, company, or organization anywhere on the festival grounds that conflicts with a current festival sponsor, event sponsor, or preferred vendor. Any questions concerning current sponsors or preferred vendors should be directed to WWLF’s owner, Shana King, before the event.
7. Vendor must not display, offer for view, or sell any illegal items. Vendor must not display, offer for view, or sell any items that are unlicensed or copies/interpretations of licensed or registered items.
8. Vendor must not display, offer for view, take orders for, sell, or solicit for donation any items that are imprinted, emblazoned, or marked in any manner with the words “Wildwood Lavender Farm” or “Bloom Fest”. Even when printed with other words, Vendors must not offer phrases, logos, or artwork with any variations of these words.
9. Vendors must not sublet their space to anyone.
10. Vendor understands that it is responsible for sales and use tax.
• You MUST obtain a Maryland Sales Tax number for the purpose of reporting sales tax collected to the State of Maryland, and you must obtain a Wicomico County Independent Business License from the Clerk of the Circuit Court for Wicomico County if your business is required to do so.
• The sales tax number can be obtained at no charge on-line at www.marylandtaxes.com. If you need a copy of a sales tax number that you currently have, a copy can be obtained by calling 410-974-5534.
• Exception: If you receive less than 10% of your annual gross income from your sales at this festival AND you have not participated in more than 3 events in the past year, you DO NOT have to obtain a Maryland Sales Tax Number.
11. The festival and its representatives are not responsible for any Vendor permits. Vendor is responsible for the acts of (and all costs associated with) all its employees and volunteers. A Vendor must not hold itself out as an agent of the festival.
12. Cancellations / Refund Policy / No Shows: A 100% refund will be given upon a written request (Email is fine) received by May 15th, only if the space can be filled from the festival waiting list. No refunds will be given for any request received after May 20, 2026.
13. WWLF will provide limited overnight security at the festival site on Saturday, at 4:00 pm-Sunday, 6:00 am. Motion detectors are set up & the grounds will be observed. We also have installed cameras which alert us to human & motion activities. WWLF accepts no responsibility for items left overnight. Vendors assume the risk of loss for all items in their booth at all times.
14. WWLF makes no representation or guarantees about actual festival attendance. We had over 700 guests at the 2025 festival and are prepared for growth. The farm is 32 acres and we have an ample parking area and room for vendor expansion.
15. Vendor understands that WWLF has no control over weather, acts of God, acts of terrorism, or governmental intervention, or anything else that may prevent, alter, or interrupt the festival weekend. Participants release WWLF for any losses caused by these events. As a rain-or-shine event, no refunds will be given due to inclement weather.
During 2025’s event, thunderstorms and rain occurred prior to and after the event and we were blessed with not having rain during the event. We follow My Radar’s live coverage and will keep vendors updated on any imminent inclement weather. In the event of an emergency situation, we will follow the same guidance as the Wicomico County Fair, and require vendors and guests go to and remain in their cars until it is safe to return to the festival.
16. WWLF has complete discretion in locating all Vendor booths, irrespective of the Vendor’s request. The Fair makes no representation and does not guarantee any volume of “foot-traffic” of festival guests in any area of the grounds. WWLF cannot speculate upon or control the popularity of one area of the festival over the other. (We have not had any complaints)
17. Upon vacating its booth space, Vendor must dispose of all trash in appropriate containers and ensure that the booth space is free of trash and in the same condition as it was before Vendor’s occupation. Failure of the Vendors to clean their booth site may result in the future denial of Vendor participation. Vendor will have access to the grounds until 7:00 pm on Sunday, to clean up and remove all materials from their location.
18. Vendor certifies that it maintains adequate liability insurance to cover all occurrences which may result in the damage or injury to anyone in Vendor participant’s booth space.
19. Signs, banners, tents, and similar items must be made of a fire-retardant material. Proof of a fire-retardant rating must be made available to the Wicomico County Fire Marshal upon request. Failure to have this information will result in the immediate closure of the Vendor’s operation until the information is provided. Vendor waives any claim for losses or damages against WWLF caused by the failure to have this information.
20. Vendor agrees to indemnify Wildwood Lavender Farm LLC including their owners, agents, and employees, from all liability arising out of the Vendor’s participation in the festival. This obligation of indemnification applies to any negligent conduct, whether active or passive, including acts or omissions of Vendor’s agents or employees.
21. Food booths are also required to display the following: a) Health Certificate; b) Fire Extinguisher and following all required local authority rules & regulations.
